Will Sage 50 vendor bank details convert to QuickBooks for electronic payments?
Vendor records usually convert, but the bank details used for electronic payments are the fields to verify, and we check them field by field.
It depends on the file, so plan on verifying rather than assuming. Vendor records themselves, meaning names, addresses, terms, and open balances, are standard conversion output. The bank routing and account numbers used for electronic payments are the fields that need a field-by-field check. Whether those fields arrive populated depends on the file and the conversion path, so our engineers treat them as unverified until they have been compared against the source.
QuickBooks keeps these details in the vendor record
In QuickBooks, the routing and account numbers for electronic vendor payments live inside each vendor’s profile, not on the bill or the payment itself. Sage 50 keeps its own bank fields on the vendor card. A conversion has to map one set onto the other, and that mapping is where files differ. The source fields may be complete, partly filled, or empty, and the outcome follows the data. Nobody should find out which by running a live payment.
Do the vendor records themselves transfer?
Vendor names, addresses, payment terms, and open balances are the core of any conversion and are normally mapped without fuss. The bank fields are a smaller and more sensitive set. They also carry real money risk: one wrong digit in a routing number sends a payment to the wrong place, and unwinding that is slow and costly. That is why we handle these fields separately from the rest of the vendor list, whatever the file looks like.
Verify before the first payment run
Before you pay anyone electronically from the converted file, compare each vendor’s bank details against your Sage records or a recent payment confirmation. Re-enter anything that is blank. Start with the vendors in your next payment cycle, since those are the ones that can hurt you first. Set aside a quiet hour for the check rather than doing it mid run. If a vendor’s details look truncated or garbled, re-key them from source instead of correcting them by eye.
Our engineers check the bank fields by hand
During a conversion we map the vendor bank fields where the source data supports it, then report which vendors carried their details and which did not. You get that list before you run a single payment, so the re-entry work is planned rather than discovered. The same check applies to Canadian Simply Accounting files. You can read the scope of the Sage 50 to QuickBooks conversion service on its service page.
The useful next step is a free evaluation of your file. Send us the Sage backup, and we will tell you which vendor bank fields will carry before you commit to anything.